Find Flexibility, Focus and Fun with Segmented Planning-Part 2

Finding time to get it all done is our subject this week, as we take a look at using Segmented Planning as a time management tool.

Yesterday we explored some of the ways that you can allow yourself much more flexibility in your day by building in brief stopping points where you can adjust your plans to address any changes that have affected your time.

Segmented Planning and Focus

Today I’d like to take a look at some ways that Segmented Planning can help you sharpen and maintain your focus.  I’m sure that you have noticed that, throughout your day, you have ebbs and flows of energy.  Proponents of the Pomodoro Technique advise us to chunk our time. They advise us to build in short breaks as a way of enhancing focus and flow.  If you’ve tried it, you know what a powerful tool this can be!

With Segmented Planning we tweak this technique slightly.

We might still have our built-in break times, but the regular planning times allow for fuller reflection and for making conscious choices about how your time will be used in the next segment.

Here’s an example of how this might unfold in a typical day:

Suppose you have just had an upsetting call with a client with whom you have worked for many years.  It’s really derailed you.  You find that your thoughts keep returning to the call.  Clearly, your ability to focus is compromised, but you try to plow through, because there’s a pile of work for you to finish up before afternoon.

You come to one of your Planning Points and review your To Do List, feeling overwhelmed and stymied.  What can you do?

  • Realize that you’re full of feelings and struggling to concentrate.
  • Shift your plans around to allow for 10 minutes of writing about how you are feeling.
  • Settle down with pen and paper, set your timer, and let the feelings flow.
  • As you write, you feel clarity and calm emerging … and you may make discoveries that you jot down for future reference.
  • Return to your work when the timer goes off, feeling refreshed and focused … and you’re off and running!

Give space to your feelings…

So often we think that we don’t have time for feelings and try to “soldier on” in spite of their pull.  The reality is that when we find time to give feelings their due, we are able to return to our work much more quickly and productively than if we ignore them.  Not only that, but when we give our feelings their due, we invariably emerge from the experience with new self-knowledge.

Segmented Planning is one way to help yourself do that.  What a wonderful gift to yourself!

How do you find time for what matters most to you? What gets in your way? Drop me a line … I’d love to help!

What if you could find another hour every day? You can! You are invited to sign up for your FREE Finding Time Success Kit. It puts 3 key tools for your time success right into your hands! Grab it and see how you can recharge your energy, reduce overwhelm and frustration, and come to learn that 24 hours really ARE enough!

Let’s explore time together …

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