Running Behind? How to Change That with the Times 2 Rule

running behind? buffer time

Add time and stop running behind…

Running behind all the time is no fun.

It adds to your stress and erodes your confidence and creativity while draining your energy.

So, how often do you feel like you’re running behind and then playing catch-up with yourself? Think about starting a new task. When you do, do you end up feeling frustrated and overwhelmed while the clock just keeps ticking?

Can you feel yourself getting anxious, even just reading this?

You don’t have to keep running behind…

The reality is that it doesn’t have to be that way for you.  But there’s no magic wand that you can wave to find yourself more time.  Instead, what is required is that you develop and use more effective planning skills.

So let’s look at a better way of allocating your time.  Have you heard of the Times 2 Rule?

Times 2 Rule:

Basically, what it advises is that when you are looking at your To-Do List, you plan for things to take more time than you expect. Specifically, when you plan your time, make your best estimate of the time that you think a project or task will take and then you DOUBLE that.

That might sound extravagant, but people are prone to regularly underestimate how long things are going to take. Add in unexpected glitches, and you can easily see how doubling the anticipated time is pretty reasonable.

Try it…

But don’t just take my word for it.  Give it a test run for a week.  I predict that utilizing this rule along with the following 5 Timely Tips will help you prepare schedules that are far more effective. As a result, you’ll stop running behind and your confidence in planning and coordinating projects will grow by leaps and bounds.

5 Timely Tips

  1. Automatically double the time you expect a project to take, no matter what your imagination tells you. If you complete it before it’s due, don’t worry, you’ll have plenty of other activities to fit in.  Or you might even give yourself a mini-vacation with the ‘left-over” time. 
  2. Build in extra time for those who may need to assist you.  That eases stress all around. You’ll be easier to work with, and cooperation from others will be more readily available, too. Whenever possible, alert others in advance to your needs. Reduced urgency also leads to fewer mistakes, and that means MORE saved time.
  3. When planning your time, envision the end point and then work backward. You are far more likely to anticipate each step and accurately predict the time needed when you use this approach. 
  4. When faced with a time conflict between two commitments, take a deep breath and make a choice. Rather than short-changing either project, re-assign one of them to a different time slot or a different priority. If someone wants both within a limited time frame, ask what their priorities are: Which task would they rather have you complete first?
  5. If you find that you never complete all your projects within your time frame, prioritize their importance. Start with the most important item and work down, as your time allows. Also consider simplifying your agenda.

Utilizing the Times 2 Rule is an important way to ensure that your peace of mind is factored into the effectiveness equation. Never forget your assertive right to claim the time you need to get the job done. In the long run, you’ll see that your efficiency and your effectiveness both improve exponentially.

So, how can you increase your control of your time, and where will you start today?

Want more help?

Time is pure potential. You decide how to use it; and once you do, it’s gone.  That’s why it’s so important to build on your best time choices.  If you feel like your time slips through your fingers, then you’ll want to claim your copy of my complimentary “Daily Choices Template:  Proven Strategies for Tracking Your Best Time Choices Today, Tomorrow & All Year!” There’s no time like the present – to start moving toward the future you envision for yourself.

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